top of page

Privacy Notice The Durbeyfield Limited



  1. The Durbeyfield Limited provides guest house services based at The Durbeyfield, 10 West Bay, West Bay, DT6 4EL. This privacy notice provides information about the personal information we process about you as a data controller, in compliance with the General Data Protection Regulation (GDPR).


  1. Our ICO registration number is ZA386389


  1. Please contact us at with any questions or requests about the personal information we process.


Your rights


  1. We are committed to protecting your rights to privacy. They include:


  • Right to be informed about what we do with your personal data;


  • Right to have a copy of all the personal information we process about you;


  • Right to rectification of any inaccurate data we process, and to add to the information we hold about you if it is incomplete;


  • Right to be forgotten and your personal data destroyed;


  • Right to restrict the processing of your personal data;


  • Right to object to the processing we carry out based on our legitimate interest;



The personal data we process, why we process it, where it comes from and the legal basis for doing so


Room Bookings


  1. We process the personal data of individuals who are booking the room to stay as a guest at our guest house.


  1. The personal data may include: 


  • Names, nationality and contact details;

  • Passport number and date of issue if not British or from Commonwealth Country

  • Credit card details



  1. The personal data are generally provided by the person who is checking in as a guest.


We process the data because it is in our legitimate interests as a guest house. We need to keep information because we are legally obliged to do so under Immigration (Hotel Records) Order 1972 (as amended).



Other personal data


  1. We also process personal data pursuant to our legitimate interests in running our business such as:


  • Invoices and receipts;


  • Accounts, VAT and tax returns;


  • Insurance policies and related documents;


  1. As an employer, we process personal data further to contracts of employment with our employees. The information includes:


  • Names, addresses and contact details;


  • Pay and bank details, pay slips;


  • Curricula vitae, contracts of employment, references and appraisals;


  • Health information ( in reliance on the occupational health exemption contained in the Data Protection Act 2018)



Retention period


14.       Personal data in legal cases is retained, where necessary, for 12 months in compliance with Immigration (Hotel Records) Order 1972 (as amended).Where this is not necessary, it is destroyed.


15.    Administrative data is retained for up to six years as necessary, in the unlikely event there are queries from HMRC and the VAT commissioner. Where it is not necessary to retain the data for six years, it is destroyed as soon as possible.


16.    Personal data relating to employees who have left our employment is also retained for up to six years as necessary. This is the time limit for bringing a breach of contract claim. In some case we destroy it as soon as the employee leaves.


Whom do we share personal data with?


17.    We share personal data internally strictly on a need to know basis.


18.    We do not share personal data with anyone external to the organisation, other than with:


  • HMRC and the VAT Commissioner as they require


  • With others pursuant to a court order


Information Commissioner' s Office


20.    If you have any concerns about the way your personal information has been processed, please contact The Durbeyfield Limited above. Alternatively, you may contact the Information Commissioner' s Office on 0303 123 1113.

bottom of page